Academic Regulations
Undergraduate Degree Requirements
Each of the undergraduate colleges on the San Diego campus
has specific requirements for a degree. (See Choosing
a College at UCSD.)
Changes in Requirements
It is campus policy to introduce changes in graduation requirements
so that students who began higher education (at UCSD or elsewhere)
before the change will not be hindered substantially in the
orderly pursuit of their degrees. This principle will have
different implications for different kinds of requirement
changes. To find out about the implications of particular
changes, students should check with colleges, departments,
or other sources of information.
Students transferring to UCSD from another UC campus who
have completed their lower-division general-education requirements
at a UC campus are considered to have met UCSDs lower-division
general-education requirements at Thurgood Marshall College,
Warren College, and John Muir College. A letter certifying
satisfaction of general education requirements under the UC
reciprocity agreement must be sent to the Academic Advising
Office of the students college. UCSD upper-division
general education requirements must be satisfied. (See Graduation
Requirements for each undergraduate UCSD college.)
Students transferring to UCSD from California Community
College campuses may elect to satisfy their lower-division
general-education and breadth requirements prior to transfer
by completing general-education/breadth requirements using
the UCSD Articulation Agreement on file at the California
Community Colleges; following the Intersegmental General Education
Transfer Agreement; or signing a TAG (Transfer Admission Guarantee)
contract and completing TAG requirements prior to entering
UCSD. See New University of California Transfer Agreements
in the Undergraduate Admissions, Policies and Procedures
section of this catalog.
Requirements for the Bachelors Degree
All course work required for a degree must be completed
by the end of the quarter filed for graduation.
Every candidate for a bachelors degree must have completed
a major.
- A major shall require the equivalent of twelve or more
upper-division courses (forty-eight or more units).
- Requirements for majors shall be determined by departments
and programs, subject to the approval of the Committee on
Educational Policy.
- Double Majors: With the approval of both departments
or programs and of the college provost, a student may declare
a double major after reaching junior level (90 UC units)
and no later than 135 units, with a minimum cumulative grade
point average of 2.50.
- A student with a double major must fulfill the separate
requirements of each major, and the equivalent of at least
ten upper-division courses (forty units) must be unique
to each major. Courses taken in fulfillment of lower-division
requirements may overlap to any degree.
- The two majors may not be within the School of Engineering,
nor, except with the approval of the Committee on Educational
Policy, within a single department. When a department
major is combined with a major in an interdepartmental
or interdisciplinary program, the ten courses counted
as unique in the interdepartmental or interdisciplinary
program must all be drawn from outside the departmental
major.
- A student who has declared a double major is not subject
to the maximum-unit limitations of Regulation 600.C. and
may accrue up to 240 units.
- A student with a double major may graduate only upon
completion of all requirements for both majors. Both majors
will be noted on the students transcript and diploma.
If the two majors lead to different degrees (B.A. and
B.S.), that fact will be noted on the transcript, and
the two degree designations will appear on one diploma.
- A student who has declared a double major may graduate
in one major upon completion of all requirements for that
major, but may not continue in the University for completion
of the second major.
- An undergraduate student must have declared a
major or pre-major upon completion of ninety units.
Other requirements for graduation shall be determined by
the colleges in conformity with universitywide regulations
and subject to approval by the San Diego Division of the Academic
Senate.
American History and Institutions
A knowledge of American history and of the principles of
American institutions under federal and state constitutions
is required of all candidates for the bachelors degree.
This requirement may be met in any one of the following ways:
- By having passed with a grade of C or better one high-school
unit in American history, or one-half high-school unit in
American history and one-half high-school unit in civics
or American government.
- By completing with a grade of P or C or better
any one-quarter course of instruction accepted as satisfactory
by the Committee on Educational Policy and Courses. Any
of the following courses are suitable for fulfilling the
requirement: HILD 2A-B-C, HILD 7A-B-C, or any course listed
under HIUS (other than HIUS Colloquia); Political Science
10, 100A, 100B, 100C, 102C, 102H, 104A, 110EA-EB, 110J,
142A; and Ethnic Studies 112A-B, 125, 130, 131, 149, 167,
170A-B.
- By presenting proof of having received a score of 550
or more on the SAT II Subject Test of the College Entrance
Examination Board (CEEB) in American History.
- By presenting proof of having received a grade of 3 or
higher on the Advanced Placement Test in American History
administered by the Educational Testing Service, Princeton,
New Jersey.
- By presenting proof of having satisfied the present requirement
as administered at another collegiate institution within
the state.
- By presenting proof of successful completion of an acceptable
one-quarter or one-semester course, with a grade of C or
better, in either American history or American government
at a community college within the state.
- By presenting proof of successful completion of an acceptable
one-quarter or one-semester course, with a grade of C or
better, in either American history or American government
at a recognized institution of higher education, junior
college included, in another state.
- An alien attending the university on an F-1 or J-1 student
visa may, by showing proof of temporary residence in the
United States, petition for exemption from this requirement
through the office of his or her college provost.
Subject A: English Composition
The University of California requires all undergraduate
students (including international students) to demonstrate
a minimum proficiency in English composition (the Subject
A requirement). This proficiency can be demonstrated by:
- Submitting a score of 680 or better on either the Writing
Test, English Composition, or the English Composition with
Essay Test, SAT II Subject Tests of the College Entrance
Examination Board (CEEB) (Note: not to be confused with
the verbal portion of the Scholastic Assessment Test [SAT
I]); or
- Submitting a score of 3, 4, or 5 on the CEEB Advanced
Placement Test in English; or
- Submitting a score of 5 or better in the International
Baccalaureate Higher Level examination in English (Language
A only); or
- Submitting proof of completion, prior to enrollment at
UCSD, of an acceptable transfer-level college course of
four quarter-units or three semester-units in English composition
with a grade of C or better; or
- Writing a passing essay on the Subject A Proficiency
Test (which is required of all students who have not otherwise
met the requirement). This exam is administered statewide
during May and on campus at the start of fall quarter. This
examination may be taken only once.
All students who have not previously satisfied the Subject
A requirement must take the Subject A Proficiency Test prior
to enrollment at UCSD. Students who fail this examination
must enroll each quarter in an approved Subject A course until
they satisfy the Subject A requirement. Students satisfy the
requirement by achieving a grade of C or better in SDCC 1
(English Composition Subject A) and by passing the Subject
A Exit Examination at the end of SDCC 1. The Exit Examination
is administered by the Subject A Program office. Students
whose performance on the Subject A Proficiency Test indicates
they need work in English as a Second Language must enroll
in ESL courses for three quarters (or until released by the
ESL director) before enrolling in SDCC 1. Students must enroll
in SDCC 1 (or ESL) during their first quarter of residence
at UCSD. For further information on SDCC 1, refer to Subject
A in the catalog section Courses, Curricula, and
Programs of Instruction. For further information on
ESL, see English as a Second Language in the catalog
section Courses, Curricula, and Programs of Instruction.
The Subject A requirement must be satisfied during a students
first year of residence. Students will be barred from enrollment
at the university if they fail to satisfy the Subject A requirement
by the end of their third quarter of enrollment at UCSD. (Exception:
Students in need of ESL course work may have up to three extra
quarters of residence in which to satisfy the Subject A requirement.)
Students will not be allowed to enroll in university-level
writing courses at UCSD until the Subject A requirement has
been satisfied.
Students who have been barred from enrollment because of
failure to satisfy Subject A will be allowed to present evidence
of further work in composition. If the Subject A director
approves, these students may take a Subject A examination
a final time. Students performing successfully on this final
examination will be eligible to apply for re-enrollment at
the university.
For further information about the Subject A requirement
or the Proficiency Test, please visit the Subject A Program
office, 3232 Literature Building, or call (858) 534-6177.
Senior Residence
Each candidate for the bachelors degree must complete
thirty-five of the final forty-five units in residence in
the college or school of the University of California in which
the degree is to be earned.
Under certain circumstances exceptions may be granted by
the provost, such as when a student attends classes on another
UC campus as an approved visitor or participates in the UC
Education Abroad, the UCSD Opportunities Abroad, Dartmouth,
Spelman, Morehouse, or University of New Mexico exchange programs.
Note: Courses taken through the UCSD Extension Concurrent
Enrollment Program will not apply toward a UCSD students
senior residency requirement. For further details see Graduation
Requirements in the Index.
Maximum Unit Limitation
- An undergraduate student may register for no more than
200 course units. An exception is permitted for candidates
for B.S. degrees in engineering, for whom the limits are
240 units in Revelle and Roosevelt Colleges and 230 units
in all other colleges. Other exceptions will be granted
only for compelling academic reasons and only with the approval
of the college provost and the concurrence of the Committee
on Educational Policy.
- Transfer units applicable toward general- education requirements
or major requirements are included in the maximum unit calculation;
all other transfer units are excluded. Advanced Placement
and international baccalaureate units are excluded.
Special kinds of studye.g., laboratories, reading
programs, studio workmay be required in addition to
the basic course work in given curricula.
Graduation Credit for Physical Education Courses
No more than three units of physical education, whether
earned at UCSD or transferred from another institution, may
be counted toward graduation.
Undergraduate Minors and Programs of Concentration
A minor curriculumor minor for shortis
a set of courses on a well-defined subject. For students entering
after January 1, 1998: a minor shall consist of at least twenty-eight
units, of which at least twenty units must be upper-division.
For sound academic reasons and with the approval of the Committee
on Educational Policy, a minor may be established with fewer
than twenty upper-division units. In the case of a subject
that is the responsibility of a particular department, such
as literature, physics or sociology, that department specifies
which courses are acceptable for a minor curriculum in its
section of this General Catalog. All other minor curricula
must be approved by the Committee on Educational Policy and
be published in this General Catalog. A student may not apply
toward the minor any upper-division course that has been used
to satisfy the requirements of his or her major curriculum.
A students successful completion of a minor curriculum
will be recorded on his or her transcript at graduation.
Certain colleges require their students to complete one
or more programs of concentration before graduation,
and the courses or types of courses acceptable for programs
of concentration are determined by the faculty of the college
or a subcommittee thereof. A program of concentration is not
necessarily a minor. Indeed, a program of concentration is
a minor only if it meets the criteria in the above paragraph,
and only then may it be listed on a students transcript
as a minor. Otherwise it will be recorded as a concentration
at graduation.
Honors
College Honors at Graduation
The Academic Senate has established the following standards
for award of college honors at graduation:
There shall be a campus-wide requirement for the award of
college honors at graduation. No more than 14 percent of the
graduating seniors on campus shall be eligible for college
honors. Normally, no more than the top 2 percent shall be
eligible for summa cum laude and no more than the next 4 percent
for magna cum laude, although minor variations from year to
year shall be permitted. The remaining 8 percent are eligible
for cum laude. The ranking of students for eligibility for
college honors shall be based upon the grade-point average.
In addition, to be eligible for honors, a student must receive
letter grades for at least eighty quarter-units of course
work at the University of California. Each college may award
honors at graduation only to those who are eligible to receive
college honors.
Department Honors
Each department or program may award honors to a student
at graduation in accordance with the following criteria:
- The student must have completed a special course of study
within the department or program. The requirements for this
special course of study shall be approved by the divisional
Committee on Educational Policy and published in the catalog.
The requirements must include 812 units of supervised
research or other creative activity leading to the preparation
of a paper or other appropriate project. Public presentation
of the project, through performance, participation in the
undergraduate research conference, or other appropriate
means, shall explicitly be encouraged.
- The department or program shall establish formal procedures
and criteria for application and admission to the program,
which shall normally include a GPA of 3.5 in the major as
a prerequisite. Students with a GPA lower than 3.5 may be
admitted by exception if they show promise of success in
research or creative activity.
- Each student whose project earns the equivalent of a
grade of B or better and who has maintained
a GPA of at least 3.25 in the major shall be entitled to
the designation with distinction on the diploma
after the departmental or program name. Subject to the approval
of the Committee on Educational Policy, each department
or program shall establish criteria for the award of the
designations with high distinction and with
highest distinction.
Honors awarded by departments may be designated on the diploma
by the words with distinction, with high
distinction, and with highest distinction
after the departmental or program name. Currently the departments
and majors listed below are approved to award honors to graduating
seniors: Anthropology, Biology, Chemistry, Chinese Studies,
Classical Studies, Cognitive Science, Communication, Critical
Gender Studies, Earth Sciences, Economics, Electrical and
Computer Engineering, German Studies, History, Human Development,
International Studies, Japanese Studies, Judaic Studies, Linguistics,
Literature, Management Science, Muir Special Project, Music,
Philosophy, Physics, Political Science, Psychology, Roosevelt
Individual Studies, Sociology, Study of Religion, Theatre
and Dance, Urban Studies and Planning, and Visual Arts.
Provost Honors
Provost honors are awarded quarterly based upon the completion
of twelve graded units with a GPA of 3.5 or higher with no
grade of D, F, or NP recorded for the quarter.
Phi Beta Kappa
Phi Beta Kappa is the oldest and most prestigious academic
honor society for the liberal arts and sciences in America.
UCSD is one of only 265 four-year institutions that have been
granted chapters since the society was founded in 1776. In
addition, there are approximately fifty active PBK alumni
associations in major cities around the country.
More than 200 UCSD faculty and staff were initiated at their
own undergraduate colleges, and they make up the local chapter,
Sigma of California. Each spring the campus chapter elects
student members on the basis of high scholastic achievement
and breadth of academic background. The minimum criteria for
membership, evaluated at the end of winter quarter, include:
- Successful completion of at least 160 quarter-units by
the time of consideration and at least junior standing.
- Cumulative GPA of 3.65 or higher for work at UCSD. GPAs
from transfer work are considered, but the GPA at UC must
be at least 3.65, as must the overall GPA. (Juniors are
rarely invited into Phi Beta Kappa, and they are held to
higher standards, including a minimum GPA of 3.80.)
- A minimum of five courses in the humanities or equivalent
subjects, explicitly excluding performance or studio courses
as required by the National Society.
- At least one year of college-level course credit in a
second language or officially demonstrated equivalent literacy
and proficiency.
- At least one year of college-level course credits in
mathematics, quantitative science, logic, or statistics
(not all science courses fulfill this requirement).
- Full-time enrollment at UCSD for at least two years.
As required by the National Society of Phi Beta Kappa, when
they consider a student for membership the reviewers examine
the excellence of the individuals academic record, the
breadth and quality of the courses taken, and evidence that
the student has pursued a serious line of work and is of good
character. Invitations to membership are sent by email and
by letter to each students permanent address, as maintained
by the student on StudentLink. Letters are sent in mid-May,
and initiation takes place in early June.
Application for Degree
Undergraduate seniors are required to file a Degree and
Diploma Application form with their college academic advising
office. Students should check with their college academic
advising office for exact deadlines. Advising and counseling
sessions should take place well before the quarter of graduation
to ensure all degree requirements will be satisfied. Applications
not on file by the deadline are subject to special approval,
a $3 late filing fee, and a $25 special-order diploma fee.
Students who have not completed all degree requirements by
the end of the quarter filed for graduation must file a new
application. Failure to file this petition may delay the graduation
date and receipt of diploma.
Specific Regulations
Progress toward Degrees
In order to apply the units of a course toward unit requirements
for a degree, a student must receive an A, B, C, D, P, or
S grade in the course. (Plus or minus suffixes (+/)
may be affixed to A, B, and C.) Further, an undergraduate
student must have a 2.0 or higher grade-point average (GPA)
to receive a bachelors degree, and a graduate student
must have a 3.0 or higher GPA to receive a higher degree.
Probation
An undergraduate student is subject to academic probation
if at the end of any term his or her GPA for that term or
his or her cumulative GPA is less than 2.0.
Subject to Disqualification
An undergraduate student is subject to academic disqualification
from further registration if at the end of any term his or
her GPA for that term is less than 1.5 or if he or she has
completed two successive terms on academic probation without
achieving a cumulative GPA of 2.0. Continued registration
of an undergraduate who is subject to disqualification is
at the discretion of the faculty of the students college
or its authorized agent (generally the provost/Office of the
Provost).
If a student is not currently in scholastic good standing
or has been denied registration for the next ensuing quarter
on the date on which he or she left the university, a statement
of his or her status shall accompany his or her transcript.
A student who has been disqualified from further registration
at the University of California may not register for UCSD
courses through Summer Session, through UCSD Extension by
way of the concurrent enrollment mechanism, or in UCSD Extension
courses offered at the 100 level. Students receiving financial
assistance should refer to information in the Financial Aid
section of this catalog. Unique scholarship eligibility requirements
must be met.
Note: Veteran students receiving financial assistance
from the Veterans Administration should refer to unique requirements
set by state approving agencies. See veterans information
under Financial Aid.
Minimum Progress
A full-time undergraduate student is subject to disqualification
from further registration if he or she does not complete thirty-six
units in any three consecutive quarters of enrollment. Continued
registration of an undergraduate who is subject to disqualification
due to lack of minimum progress is at the discretion of the
faculty of the students college or its authorized agent
(generally the provost/Office of the Provost).
Eligible students may file for an exemption from the minimum
progress requirement by completing the Part-time Study application
and receiving college approval prior to the end of the second
week of the quarter. (See Part-time Study at the University
of California.)
Double Majors
See Requirements for the Bachelors Degree
in this section.
Repetition of Courses
Repetition for credit of courses not so authorized by the
appropriate Committee on Courses is allowed subject to the
following limitations:
- A student may not repeat a course for which a grade of
A, B, C, I, P, or S is recorded on his or her transcript.
(Plus or minus suffixes (+/) may be affixed to A,
B, and C.)
- Courses in which a grade of D or F has been awarded may
not be repeated on a P/NP or S/U basis. (Graduate students
must petition and receive approval in-advance to repeat
a course for credit.)
- Undergraduate students may repeat a course in which a
grade of NP has been awarded for a P/NP or letter grade,
if applicable. Graduate students may repeat a course in
which a grade of U has been awarded on an S/U basis only.
- Repetition of a course for which a students transcript
bears two or more entries with grades among D, F, NP, or
U requires approval of the appropriate provost or dean.
- All grades received by a student shall be recorded on
the students transcript.
- The first sixteen units of courses that have been repeated
by an undergraduate student and for which the student has
received a grade of D, F, or NP, shall not be used in grade-point
calculations, unless the course is repeated by a student
who has admitted to or been found guilty of academic dishonesty;
in which case, the units for both the initial course and
the repeated course shall be counted in grade-point calculations.
Note: Although the University of California grade-point
average will not include these repeated courses, other institutions/graduate
programs, and agencies may recalculate the grade-point average
to reflect all assigned grades.
Special Studies Courses
Subject to the limitations below, a student may earn credit
for supervised special studies courses on topics of his or
her own selection. An undergraduate taking one or more special
studies courses must complete an application for each such
course before the start of the course.
Course Number
Ordinarily, special studies courses are numbered 97, 98,
or 99 for lower division and 197, 198, or 199 for upper division.
The 97 and 197 courses are for individually arranged field
studies. The 98 and 198 courses are for directed group study.
The 99 and 199 courses are for individual independent study.
Limitations
- Enrollment requires the prior consent of the instructor
who is to supervise the study and the approval of the department
chair. The applicant shall show that his or her background
is adequate for the proposed study.
- A student must have completed at least thirty units of
undergraduate study at UCSD and must have attained a UCSD
grade-point average of at least 3.0 to enroll in a lower-division
special studies course, and at least ninety units of undergraduate
study and must have attained a grade- point average of at
least 2.5 to enroll in an upper-division special studies
course.
- A student may enroll for no more than a total of four
units of 98, 99, 198, and 199 Special Studies courses in
one term.
- Except as may otherwise be authorized by the CEP Subcommittee
on Courses (e.g., for honors programs), only a grade of
P or NP is to be assigned for undergraduates enrolled in
any special studies course.
- Subject to the approval of the CEP Subcommittee on Undergraduate
Courses, a department may impose additional limitations
on its supervised special studies courses.
EXCEPTIONS
On the advice of the instructor(s) and the department chair
concerned, the provost of a students college may authorize
exceptions to the limitations (2) and (3) listed above.
Procedures
- Students must complete an Application for UCSD Special
Studies Course Enrollment, available in department
offices, and secure instructor and department chair approval.
- Students must submit an approved form to the Office of
the Registrar to enroll in a special studies course.
Undergraduate Assistance in Courses
An undergraduate instructional apprentice is an undergraduate
student who serves as an assistant in an undergraduate course
under the supervision of a faculty member. The purpose of
the apprenticeship is to learn the methodology of teaching
through actual practice in a regularly scheduled course.
Guidelines
- An undergraduate instructional apprentice shall be an
upper-division student. He or she shall be involved only
with lower-division courses.
- Students are not permitted to assist in courses in which
they are enrolled.
- An undergraduate instructional apprentice must have a
minimum grade-point average of 3.0. Departments may establish
higher grade-point average requirements.
- The faculty instructor is responsible for course content
and for maintaining the overall quality of instruction,
including supervision of undergraduate instructional apprentices.
The faculty instructor is responsible for all grades given
in the class.
- The instructor is expected to meet regularly with the
undergraduate apprentice to evaluate the students
performance and to provide the direction needed for a worthwhile
educational experience.
- An undergraduate instructional apprentice may receive
credit on a Pass/Not Pass basis only (through registration
in a 195 course), subject to approval by the Committee on
Educational Policy.
- A student may not be an instructional apprentice more
than once for the same course for credit.
- A student may not be an instructional apprentice in more
than one course in a quarter.
- The total credit accumulated as an apprentice shall not
exceed eight units.
Procedure
All departments/programs using undergraduate instructional
apprentices shall submit to CEP a description of the role
of the undergraduate instructional apprentice, as part of
the petition for approval. Any deviation from the guidelines
above must be explained and justified in a memo accompanying
the petition. Any major change in the function or duty of
the apprentice in a course should also be approved by CEP.
All UGIA applications must be received and approved
by the CEP prior to the start of the quarter in which the
student is to apprentice.
Writing Requirements
A student may register in an upper-division course only
if the student has satisfactorily completed the writing requirement
of his or her college or has obtained the consent of the instructor
of the upper-division course. The requirement is waived for
a student who has been admitted as a transfer student and
has not completed three quarters of residence at UCSD.
Final Examinations
Final examinations are obligatory in all undergraduate courses
except laboratory courses, or their equivalent, as individually
determined by the Committee on Courses.
Each such examination shall be conducted in writing whenever
practical and must be completed by all participants within
the announced time shown in the Enrollment Information
and University Policies (located on StudentLink) for
the quarter in question. These examinations may not exceed
three hours in duration.
In laboratory courses, the department concerned may, at
its option, require a final examination subject to prior announcement
in the Enrollment Information and University Policies
(located on StudentLink) for the term.
Religious Accommodation
It is the policy of the university to make reasonable efforts
to accommodate students having bona fide religious conflicts
with scheduled examinations by providing alternative times
or methods to take such examinations. If a student anticipates
that a scheduled examination will occur at a time at which
his or her religious beliefs prohibit participation in the
examination, the student must submit to the instructor a statement
describing the nature of the religious conflict and specifying
the days and times of conflict.
- For final examinations, the statement must be submitted
no later than the end of the second week of instruction
of the quarter.
- For all other examinations, the statement must be submitted
to the instructor as soon as possible after a particular
examination date is scheduled.
If a conflict with the student's religious beliefs does
exist, the instructor will attempt to provide an alternative,
equitable examination which does not create undue hardship
for the instructor or for the other students in the class.
Policy on Final Examinations
- Academic Senate Regulations specify that final examinations
are required in all undergraduate courses, unless an exception
has been approved by CEP or the CEP Subcommittee on Undergraduate
Courses. Final examinations are, however, normally not
required
in laboratory courses.
- Final examinations may not be given at any time before
examination week without explicit approval of CEP.
- Although the instructor may give a final examination
at an alternative time during final examination week with
the approval of CEP, students must be permitted to take
an equivalent examination at the originally scheduled time
if they so desire.
- An instructor may administer an examination at an alternative
time if a valid reason is given by the student for not taking
the regularly scheduled examination. Valid reasons include:
serious illness and family disasters. Reschedu-ling as a
result of a religious obligation is governed by the UCSD
Policy on Religious Accommodation.
- No student may be excused from assigned final examinations.
- A final examination must, whenever practicable, be written
and must be completed by all participants within a previously
announced time limit.
- Final examinations in non-laboratory courses may not exceed
three hours duration.
- No instructor may require a "take-home" final
examination be turned in before the date and hour at which
the examination for the course was scheduled by the Registrar’s
Office.
- Faculty members (including visiting faculty) must be available
to students during final examination week up to the time
when the final examinations of their courses are given and,
physically present in the examination room for the entire
final examination, except in special cases when an exam
is given in more than one room. In cases where the approved
absence of a course instructor cannot be avoided, the department
chair or program director must seek CEP approval to designate
another faculty member to administer the final examination.
Nevertheless, faculty course instructors themselves must
assign grades for the courses they teach.
- CEP will not recommend approval of faculty absences during
finals week unless arrangements to administer the final
examination have been worked out in advance with the department
chair or program director.
Policy on Midterm Examinations
- Faculty are obliged to have printed in the Schedule of
Classes the date and time of any midterm which is to be
given outside of the regularly scheduled class hours (beginning
with the winter 2001 Schedule of Classes).
- Additionally, any midterm given outside of the regularly
scheduled class hours must be announced in a syllabus distributed
to the class at the beginning of the quarter.
Retention of Examination Papers
Instructors are required to retain examination papers for
at least one full quarter following the final examination
period, unless the papers have been returned to the students.
Credit by Examination
With the instructors approval and concurrence by the
students provost, a currently enrolled and registered
undergraduate student in good standing may petition to obtain
credit for some courses by examination. Credit by examination
is intended for students who study the course material on
their own and then petition for credit by examination when
they feel they are prepared. The examination will cover work
for the entire course. Except as authorized by the instructor
and appropriate provost, credit by examination may not be
used to repeat a grade of D, F, or W. A part-time student
who, by registering to take a course credit by examination,
surpasses the number of units allowed for part-time status
must pay fees as a full-time student. There will be a $5 fee
for each Credit by Examination petition.
Use of Student Petition
For exceptional circumstances, students may request approval
for variances to regulations and policies. This should be
done by filling out an Undergraduate Student Petition (available
on StudentLink, in the provosts offices, or the Office
of the Registrar), securing the necessary approvals, and filing
the petition with the appropriate department or college academic
advising office.
Grading Policy
Grades in undergraduate courses are defined as follows:
A, excellent; B, good; C, fair; D, poor; F, fail; I, incomplete
(work of passing quality but incomplete for good cause); and
IP (In Progress). The designations P (Pass) and NP (Not Pass)
are used in reporting grades for some undergraduate courses.
P denotes a letter grade of C or better. A blank grade
indicates no record or no report of grade was received from
the instructor. W is recorded on the transcript indicating
the student withdrew or dropped the course sometime after
the beginning of the fifth week of a quarter.
Note: Students who drop certain laboratory courses
after the second scheduled meeting period will receive a W
grade.
Instructors have the option of assigning plus (+) and minus
() suffixes to the grades A, B, and C. This option became
available as of fall 1983.
Grade Points
For each student, the registrar will calculate a grade-point
average (GPA) over courses taken at any campus of the University
of California, not including Extension courses. Grade points
per unit will be assigned as follows: A=4, B=3, C=2, D=1,
F=0. When attached to the grades of B and C, plus (+) grades
carry three-tenths of a grade point more per unit. The grade
of A+, when awarded, represents extraordinary achievement
but does not receive grade-point credit beyond that received
for the grade of A. When attached to the grades of A, B and
C, minus () grades carry three-tenths of a grade point
less per unit than the unsuffixed grades. Courses in which
an I, IP, P, NP, S, U, or W grade has been awarded will be
disregarded in grade-point calculations. A graduate students
GPA will be calculated over courses taken while in graduate
standing.
Grade
|
Grade
Points
|
Grade
|
Grade
Points
|
A+ |
4.0 |
C+ |
2.3 |
A |
4.0 |
C |
2.0 |
A |
3.7 |
C |
1.7 |
B+ |
3.3 |
D |
1.0 |
B |
3.0 |
F |
0 |
B |
2.7 |
|
|
The grade-point average is computed by dividing the total
number of grade points earned by the total unit value of letter-graded
courses completed.
At the end of each quarter, the instructor of each course
will assign a letter grade to each student who was enrolled
in that course at the end of the ninth week of instruction
on the basis of the work required for the entire course. An
I grade may be assigned if appropriate.
Changes in Grades
All grades except I and IP are final when filed by instructors
on end-of-term grade reports. However, a final grade may be
corrected when a clerical or procedural error is discovered.
No change of a final grade may be made on the basis of revision
or augmentation of a students work in the course. No
term grade except Incomplete may be revised by further examination.
No grade may be changed after one calendar year from the time
it was recorded. Petitions for exceptions are referred to
the Committee on Educational Policy.
No Report/No Record
A blank entry appearing on student transcripts in lieu of
a grade indicates that no grade was assigned by the instructor.
A blank entry will lapse automatically into an F, NP, or U
if not replaced by a final grade by the last day of instruction
of the subsequent quarter, and will be computed in the students
GPA.
Pass/Not Pass
The Pass/Not Pass option is designed to encourage undergraduate
students to venture into courses which they might otherwise
hesitate to take because they are uncertain about their aptitude
or preparation. Consistent with college policy, an undergraduate
student in good standing may elect to be graded on a P/NP
basis in a course. No more than one-fourth of an undergraduate
students total UCSD course units may be graded on a
P/NP basis. Departments may require that courses applied toward
the major be taken on a letter-grade basis. Enrollment under
this option must take place within the first four weeks of
the course. A grade of Pass shall be awarded only for work
which otherwise would receive a grade of C- or better. Units
passed shall be counted in satisfaction of degree requirements,
but such courses shall be disregarded in determining a students
grade-point average. (See Physical Education Credit
toward Graduation.)
If students wish to change their selected grading option
after enrolling, they may use WebReg in StudentLink, or complete
an Add/ Change/Drop card and file it at the Registrars
Office. The last day to change grading options is the end
of the fourth week of instruction.
Only a grade of P or NP is to be assigned for courses numbered
195, 197, 198, and 199. Subject to the approval of the CEP
Subcommittee on Undergraduate Courses, departments may impose
additional limitations or restrictions.
Only a grade of P or NP is to be assigned an undergraduate
students work in a noncredit (0-unit) course.
Note: See Choosing a College at UCSD
section for further information regarding the P/NP grading
option.
The W Grade
When a student withdraws from the university or drops a
course, other than a laboratory course, between the beginning
of the fifth week of instruction and the end of the ninth
week of instruction of a quarter, the registrar will assign
a W to the student for each course affected. Only the registrar
may assign a W.
Note: Students who drop certain laboratory courses
after the second scheduled meeting period will receive a W
grade.
Courses in which a W has been entered on the students
transcript will be disregarded in determining a students
grade-point average.
Adding and Dropping Courses and the W Grade
A student may, with the approval of the instructor (and
adviser, if required), add a course to the study list before
the end of the second week of instruction of a quarter.
A student may drop a course before the end of the ninth
week of instruction by filing the appropriate form with the
registrar, after first notifying the instructor and/or department.
A student who wishes to drop all courses is required to
file an Undergraduate Request for Withdrawal form with the
college academic advising or deans office.
- A course dropped before the end of the fourth week of
instruction will not appear on the students transcript.
Note: Students who drop certain laboratory courses after
the second scheduled meeting period will receive a W grade.
- If a student drops a course after the end of the fourth
week of instruction and before the end of the ninth week
of instruction, the registrar will assign a final grade
of W to the student for that course.
- A student may not drop a course after the end of the
ninth week of instruction.
When an instructor has assigned a grade in a course in accordance
with the Academic Senate policy on Integrity of Scholarship
prior to the end of the ninth week of instruction, that grade
may not subsequently be changed by dropping the course or
withdrawing from the university.
Withdrawing from School and the W Grade
A student may withdraw from the university before the end
of the ninth week of instruction of a quarter.
- If a student withdraws before the end of the fourth week
of instruction, no course entries will appear on the students
transcript for that quarter.
Note: Students who drop certain laboratory courses after
the second scheduled meeting period will receive a W grade.
- If a student withdraws after the end of the fourth week
of instruction and before the end of the ninth week of instruction,
the registrar will assign a final grade of W to the student
for each course in which the student was enrolled at the
beginning of the fifth week of instruction.
- Each student will receive a final grade for each course
in which the student was enrolled at the end of the ninth
week of instruction of the quarter.
When an instructor has assigned a grade in a course in accordance
with the Academic Senate policy on Integrity of Scholarship
prior to the end of the ninth week of instruction, that grade
may not subsequently be changed by dropping the course or
withdrawing from the university.
The In Progress (IP) Grade
For exceptional and compelling reasons, a course extending
over more than one quarter may be authorized with the prior
approval of the Committee on Educational Policy and Courses
(for undergraduate courses) or the Graduate Council (for graduate
courses). In such courses an evaluation of a students
performance may not be possible until the end of the final
term. In such cases the instructor may assign the provisional
grade IP (in progress).
IP grades shall be replaced by final grades if the student
completes the full sequence. The instructor may assign final
grades, grade points, and unit credit for completed terms
when the student has not completed the entire sequence provided
that the instructor has a basis for assigning the grades and
certifies that the course was not completed for good cause.
An IP not replaced by a final grade will remain on the students
record.
In calculating a students grade-point average, grade
points and units for courses graded IP shall not be counted.
However, at graduation, courses still on the record as graded
IP must be treated as courses attempted in computation of
the students grade-point average in assessing a students
satisfaction of Senate Regulation 634.
The Incomplete (I) Grade
Academic Senate regulations state that the Incomplete grade
I for undergraduates shall be disregarded in determining a
students grade-point average, except at point of graduation,
when students must have an overall 2.0 (C) on all work attempted
at the University of California. All work required for a degree
must be completed by the end of the quarter the student filed
for graduation. Students requesting an I grade the last quarter
before graduation may have their graduation date delayed.
Undergraduate students whose work is of non-failing quality
but incomplete for good cause, such as illness, must file
a Request to Receive/ Remove Grade Incomplete form.
Graduate students enrolled in graduate courses may request
instructors to assign the grade of Incomplete
in order to be permitted to complete required work within
the following quarter. If the required work is not submitted
by the end of the quarter following so that the grade can
be reported by the instructor, the grade will automatically
be changed to one of Failure by the registrar.
Graduate students must file a Request to Receive/Remove Grade
Incomplete form.
- Students should complete their portion of the request
form, including the reason they are requesting the Incomplete,
and provide appropriate documentation to support their request
(e.g. doctor’s note). The deadline for filing an Incomplete
shall be no later than the first working day after final
examination week.
- The instructor has the option to approve or disapprove
the request and should state on the form how and
when the I is to be completed. If approved, the instructor
submits the form with term grade reports.
- Students must complete the work to remove the Incomplete
on or before the date agreed upon with the instructor and
in time for the instructor to assign a grade before the
end of finals week the following quarter.
- Failure to complete this work within the regulation time
limit will result in the Incomplete lapsing to a permanent
F, NP, or U grade.
A student who has received an I grade should not re-enroll
in the course to make up the missing work. If the student
were to re-enroll, the course would be considered a repeat
and would not remove the prior quarters Incomplete,
which would lapse to a permanent F, NP, or U grade.
Intended Use of the Incomplete
The Incomplete is intended for use when circumstances beyond
a students control prohibit taking the final exam
or completing course work.
The Incomplete is not intended as a mechanism for
allowing a student to retake a course. A student who has fallen
substantially behind and needs to repeat a course can drop
the course prior to the end of the ninth week of classes.
Otherwise, the instructor should assign the appropriate final
grade (D, F, NP, or U, for example).
An Incomplete may not be used simply to allow a bit more
time for an undergraduate student who has fallen behind for
no good reason. An I may be granted only to students who have
a legitimate excuse. Examples of unacceptable reasons for
approving an Incomplete include the need to rewrite a paper;
the demands of a time-consuming job; the desire to leave town
for a vacation, family gathering, or athletic contest; the
desire to do well on GRE tests; and the like.
Extension of Incomplete
For justifiable reasons, such as illness, students can petition
to extend the Incomplete past one quarter. Petitions to extend
the Incomplete must be submitted to the Academic Senate or
the dean of OGSR (for graduate students), and must have the
prior approval of the instructor and the department chair.
Requests for extensions must be submitted before the Incomplete
grade lapses to an F, NP, U grade. The extension cannot be
made retroactively.
An I grade may be replaced upon completion of the work required
by a date agreed upon with the instructor, but no later than
the last day of finals week in the following quarter. If not
replaced by this date, the I grade will lapse into an F, NP,
or U grade, depending upon the students initial grading
option.
Student Copy of Final Grades
At the end of each quarter students should check StudentLink
for grade information. Grades are usually available ten working
days after the end of final examinations. Students should
examine their record for accuracy and report any omissions
or errors to the Office of the Registrar immediately.
Transcript Requests
Application for an official transcript of record to be sent
to another party or institution should be submitted to the
registrar several days in advance of the time needed. An application
for a transcript must bear the students signature. A
$6 fee is charged per copy. Checks should be made payable
to the Regents of the University of California.
Grade Appeals
- 1. If a student believes that nonacademic criteria have
been used in determining his or her grade in a course, he
or she may follow the procedures described in this regulation.
2. Nonacademic criteria means criteria not directly
reflective of academic performance in this course. It
includes discrimination on political grounds or for reasons
of race, religion, sex, or ethnic origin.
3. Appeals to this committee [see (B)(4)] shall be considered
confidential unless both the complainant and the instructor
agree otherwise. They may agree to allow the student representatives
to the committee to participate in the deliberations of
the committee, or they may agree to open the deliberations
to members of the university community.
- 1. The student may attempt to resolve the grievance with
the instructor within the first month of the following regular
academic quarter.
2. If the grievance is not resolved to the students
satisfaction, he or she may then attempt to resolve the
grievance through written appeal to the department chair
or equivalent, who shall attempt to adjudicate the case
with the instructor and the student within two weeks.
3. If the grievance still is not resolved to the students
satisfaction, he or she may then attempt to resolve the
grievance through written appeal to the provost of the
college, the dean of Graduate Studies, or the dean of
the School of Medicine, who shall attempt to adjudicate
the case with the instructor, the chair, and the student
within two weeks.
4. If the grievance is not resolved to the students
satisfaction by the provost or dean, the student may request
consideration of the appeal by the CEP Subcommittee on
Grade Appeals (hereinafter called the Committee) according
to the procedures outlined below. This request must be
submitted before the last day of instruction of the quarter
following the quarter in which the course was taken.
- 1. The students request for Committee consideration
should include a written brief stating the nature of the
grievance, including copies of any and all documents in
his or her possession supporting the grievance. The submission
of the brief to the Committee places the case before it
and restricts any change of the challenged grade to a change
initiated by the Committee, unless the Committee determines
that all other avenues of adjudication have not been exhausted.
2. Upon receipt of the students request, the Committee
immediately forwards a copy of it to the instructor involved
and asks the instructor, the department chair or equivalent,
and the provost or dean for written reports of their attempts
to resolve the complaint.
3. The Committee, after having determined that all other
avenues of adjudication have been exhausted, shall review
the brief and the reports to determine if there is substantial
evidence that nonacademic criteria were used.
- If the Committee finds substantial evidence that
nonacademic criteria were used, it shall follow the
procedure in paragraph (D) below.
- If the Committee decides the allegations are without
substance, it shall serve written notification of its
findings to the complainant and to the instructor within
two weeks. Within ten days the complainant or the instructor
may respond to the findings and any member of the Committee
may appeal the Committees findings to the full
Committee on Educational Policy and Courses. If there
are no responses, or if after consideration of such
responses the Committee sustains its decision, the grade
shall not be changed.
- 1. If the Committee determines that there is evidence
that nonacademic criteria were used, it shall interview
any individual whose testimony might facilitate resolution
of the case. The complainant shall make available to the
Committee all of his or her work in the course which has
been graded and is in his or her possession. The instructor
shall make available to the Committee all records of student
performance in the course and graded student work in the
course which is still in his or her possession. The complainant
and the instructor shall be interviewed. At the conclusion
of the case each document shall be returned to the source
from which it was obtained.
2. The Committee shall complete its deliberations and
arrive at a decision within two weeks of its determination
that evidence of the use of nonacademic criteria had been
submitted. A record of the Committees actions in
the case shall be kept in the Senate Office for three
years.
3. If the allegations of the complainant are not upheld
by a preponderance of the evidence, the Committee shall
so notify the complainant and the instructor in writing.
Within one week of such notification, the complainant
and the instructor shall have the opportunity to respond
to the findings and the decision of the Committee. If
there are no responses, or if after considering such responses
the Committee sustains its decision, it shall so notify
the complainant and the instructor in writing and the
grade shall not be changed.
4. If the Committee determines that nonacademic criteria
were significant factors in establishing the grade, it
shall give the student the option of either receiving
a grade of P or S in the course or retroactively dropping
the course without penalty. A grade of P or S awarded
in this way shall be acceptable towards satisfaction of
any degree requirement, even if a minimum letter grade
in the course had been required, and shall not be counted
in the number of courses a student may take on a P/NP
basis. If the student elects to receive a grade of P or
S, the student may also elect to have a notation entered
on his or her transcript indicating that the grade was
awarded by the divisional grade appeals committee.
- The Committee shall serve written notification of its
finding and its decision to the complainant and the instructor.
The complainant and the instructor may respond in writing
to the findings and the decision of the Committee within
one week of such notification.
- If there are no responses, or if after considering
such responses the Committee sustains its decision, the
grade shall be changed; the Committee shall then instruct
the registrar to change the grade to P or S or, if the
student elected the drop option, to retroactively drop
the course from the students record. Copies of the
Committees instruction shall be sent to the complainant
and the instructor.
- These procedures are designed solely to determine whether
nonacademic criteria have been used in assigning a grade,
and if so to effect a change of that grade.
1. No punitive actions may be taken against the instructor
solely on the basis of these procedures. Neither the filing
of charges nor the final disposition of the case shall,
under any circumstances, become a part of the personnel
file of the instructor. The use of nonacademic criteria
in assigning a grade is a violation of the Faculty Code
of Conduct. Sanctions against an instructor for violation
of the Faculty Code may be sought by filing a complaint
in accordance with San Diego Division By-law 230(D). A
complaint may be filed by the student or by others.
2. No punitive actions may be taken against the complainant
solely on the basis of these procedures. Neither the filing
of charges nor the final disposition of the case shall,
under any circumstances, become a part of the complainants
file. The instructor may, if he or she feels that his
or her record has been impugned by false or unfounded
charges, file charges against the complainant through
the office of the vice chancellor for Student Affairs,
the dean of Graduate Studies, or the associate dean for
Student Affairs of the School of Medicine.
UCSD Policy on Integrity of Scholarship
Integrity of scholarship is essential for an academic community.
The university expects that both faculty and students will
honor this principle and in so doing protect the validity
of university intellectual work. For students, this means
that all academic work will be done by the individual to whom
it is assigned, without unauthorized aid of any kind. Instructors,
for their part, will exercise care in planning and supervising
academic work, so that honest effort will be upheld.
The following policies apply to academic course work for
both undergraduate and graduate students. A separate policy
exists governing integrity of research. Medical students are
governed by policies specified in the Handbook for School
of Medicine Advisers and Students, as formulated by the
School of Medicine Committee on Educational Policy.
Instructors Responsibility
At the beginning of the term the instructor shall state
in writing (e.g., in the syllabus, information sheets, or
Web site) what graded assignments and exams will be required
of students. If there are any course-specific rules required
by the instructor for maintaining academic integrity, the
instructor shall also inform students in writing what kinds
of aid and collaboration, if any, are permitted on graded
assignments and exams. The UCSD Policy on Integrity of Scholarship
states the general rules for student integrity.
Students Responsibility
Students are expected to complete the course in compliance
with the instructors standards. No student shall engage
in any activity that involves attempting to receive a grade
by means other than honest effort, for example:
No student shall knowingly procure, provide, or accept
any unauthorized material that contains questions or answers
to any examination or assignment to be given at a subsequent
time.
No student shall complete, in part or in total, any examination
or assignment for another person.
No student shall knowingly allow any examination or assignment
to be completed, in part or in total, for himself or herself
by another person.
No student shall plagiarize or copy the work of another
person and submit it as his or her own work.
No student shall employ aids excluded by the instructor
in undertaking course work.
No student shall alter graded class assignments or examinations
and then resubmit them for regrading.
No student shall submit substantially the same material
in more than one course without prior authorization.
A student acting in the capacity of an instructional assistant
(IA), including but not limited to teaching assistants, readers,
and tutors, has a special responsibility to safeguard the
integrity of scholarship. In these roles the student functions
as an apprentice instructor, under the tutelage of the responsible
instructor. An IA shall equitably grade student work in the
manner agreed upon with the course instructor. An IA shall
not make any unauthorized material related to tests, exams,
homeworks, etc. available to any student.
Responsibility for Disposition of Cases of Academic Dishonesty
The responsibility for maintaining the standards of academic
honesty rests with two university authorities: the faculty
and the administration.
Under the standing orders of the Regents, discipline is the
exclusive responsibility of the campus administration, while
authority over courses and curricula is delegated to the faculty
through the Academic Senate. When a student has admitted to
or has been found guilty of a violation of the standards of
academic honesty, two separate actions shall follow.
- The instructor shall determine the student’s grade
on the assignment and in the course as a whole. Any breach
of academic honesty may be considered grounds for failure
in the course, although less serious consequences may be
incurred in less serious circumstances.
- The appropriate administrative authority shall impose
a disciplinary penalty. For undergraduates, the appropriate
administrative authority is the Council of Deans of Student
Affairs. For graduate students, the appropriate administrative
authority is the assistant dean of Graduate Studies. Sanc-tions
will be imposed in accordance with guidelines authorized
by the Committee on Educational Policy.
Procedures for Disposition of Cases of Academic Dishonesty
The procedure for disposition of cases of academic dishonesty
is divided into three phases (A. initial phase; B. decision
and resolution phase; C. appeals phase):
- The Initial Phase
When an instructor has reason to believe that a student
has violated UCSD’s Policy on Integrity of Scholarship,
the instructor should proceed in one of two ways:
- Call the student to a meeting to discuss the suspected
violation. If the instructor decides that there is evidence
of academic dishonesty, he or she must report the suspected
violation to the Office of the Student Conduct Coordinator
(SCC) in the Office of Student Policies and Judicial
Affairs (SPJA).
- Notify the SCC directly that there is a suspected
violation of academic integrity.
Once the SCC has been notified by the instructor, the SCC
shall notify the appropriate dean that a student is suspected
of a violation of academic integrity and initiate record
keeping to track the disposition of the case. For graduate
students, the appropriate dean is the assistant dean of
Graduate Studies. For an undergraduate student who is alleged
to have acted alone or in concert with students from his
or her own college, the appropriate dean is the dean of
Student Affairs of the student’s college. If students
from more than one college are allegedly involved in the
same incident, the SCC will direct the case to the chair
of the Council of Deans of Student Affairs. The chair will
then appoint one of the deans to proceed with the case for
all students, regardless of college.
The dean shall contact the instructor and discuss the evidence
in the case. If the instructor decides to proceed with the
charges, the dean shall notify the student of the charges
in writing and inform the student of the procedures for
processing cases of academic dishonesty under the UCSD Policy
on Integrity of Scholarship and where to obtain advice and
assistance, such as from Student Legal Services. If the
instructor is absent, the instructor’s department
chair or program director may represent the instructor.
- The Decision and Resolution Phase
The student shall have ten (10) business days following
notification by the dean to meet with the dean to discuss
the charges and possible administrative penalties. The student
shall then decide whether:
- to accept the charge of academic dishonesty
- to deny the charge of dishonesty and to proceed to
a formal hearing
Consequences of each of these decisions are presented below.
If the student fails to respond to the written notification
of alleged misconduct and does not meet with the dean, he
or she shall be presumed to have taken decision I.
Decision I (Student accepts charge of academic
dishonesty):
If an undergraduate makes decision I, the dean shall notify
the SCC of the student’s decision. The SCC shall notify
the instructor and, if the course has been completed, request
a grade assignment. The instructor shall assign a grade for
the course and notify the SCC of the grade.
The dean shall also make a recommendation of any administrative
penalty to the Council of Deans of Student Affairs. The Council
of Deans of Student Affairs shall decide the administrative
penalty and notify the SCC of the decision. Notification to
the SCC of the administrative penalties should take no longer
than 30 business days from the time the dean is notified by
the SCC of the charge.
Within (10) ten business days of being notified by the Council
of Deans of Student Affairs, the SCC shall notify the student,
the dean, and the instructor of the administrative penalty.
Once the course has been completed and the SCC has been notified
of the grade by the instructor, the SCC will notify the student,
the dean, and the Registrar of the grade.
If a graduate student makes decision I, the assistant dean
of Graduate Studies shall decide the administrative penalty
and the instructor shall decide the course grade. Both shall
notify the SCC of their decisions. The SCC shall then notify
the student, the dean, and the Registrar of the grade, and
the instructor of the administrative penalty.
A record of the administrative penalty shall be maintained
in the office of the appropriate dean, the Council of Deans,
and the SCC. A statement of the final disposition of the case
shall be sent by the SCC to the chairperson of the department
or program in which the violation occurred.
Decision II (Student denies charge and requests a formal
hearing):
If the student denies having committed the alleged act of
academic dishonesty (decision II), he or she must submit a
written request for a formal hearing to the appropriate dean
within ten (10) business days of being notified of the charges
by the dean. The dean shall transmit the written request to
the SCC. Within thirty (30) calendar days after receipt of
the request, the SCC shall schedule a formal hearing of the
case by the Academic Dishonesty Hearing Board (“Hearing
Board”). The SCC shall provide at least ten (10) business
days’ notice to the student and the instructor of the
time, date, and location of the hearing. The SCC shall be
available to advise the instructor of the procedures and options
for presentation of the case and, if the instructor so chooses,
to present the case to the hearing board.
The Standing Hearing Board shall be composed of three faculty
members appointed by the Academic Senate, one graduate student
appointed by the assistant dean of Graduate Studies, one upper-division
undergraduate student appointed by the vice chancellor of
Student Affairs, and a college dean, who shall serve as the
presiding officer. Members shall normally serve a two-year
term. The presiding officer shall conduct the hearing and
advise the hearing board on procedure, but shall not vote.
If the student is enrolled in the same college as the presiding
dean, a dean from another college shall serve as the presiding
officer.
The hearing board shall be governed by the general UCSD rules
of procedural due process. When standing members are not available,
the formal hearing may be conducted with alternates appointed
from the appropriate panel as listed below. To proceed with
the hearing, however, the hearing board must have three of
the faculty members present, at least one of which must be
a member of the standing board. The SCC shall select alternates
to the hearing board from the following panels:
- A panel of ten faculty members appointed by the Academic
Senate Committee on Committees.
- A panel of upper-division (junior or senior) undergraduate
students, one from each college, to be appointed by the
college dean. Members of this panel must have completed
at least one year on a standing judicial board at UCSD.
- A panel of five graduate students to be appointed by
the assistant dean, OGSR.
The hearing board shall hold a formal hearing and decide on
the basis of a preponderance of the evidence whether the student
engaged in academic dishonesty. In cases in which the hearing
board deems that expert advice is essential to its judgment,
the hearing board, in consultation with the Committee on Committees,
may appoint an ad hoc committee to advise it. The ad hoc committee
shall consist of three faculty members with knowledge of the
field in question. The members of the ad hoc committee shall
be present at the hearing and shall advise the hearing board
during the board’s deliberations. The final judgment
on the case shall rest with the hearing board. Within five
(5) business days from the date on which the hearing is completed,
the presiding officer shall forward the hearing board’s
findings to the appropriate dean, with copies to the SCC,
department chairperson or program director, the instructor,
and the accused student.
If the student is found guilty of academic dishonesty, the
appropriate administrative authority (for undergraduate students
the Council of Deans of Student Affairs; for graduate students
the assistant dean of Graduate Studies) shall then decide
the administrative penalty and shall inform the student in
writing within ten (10) business days after receipt of the
notice of the hearing board’s final judgment. They shall
also notify the instructor, the SCC, and the department chair
or program director. The instructor shall then assign a grade
for the course and notify the SCC of the grade within ten
(10) business days. The SCC shall notify the student, the
dean, and the Registrar of the grade.
If the hearing board finds the evidence insufficient to sustain
the charge of academic dishonesty, the administrative authority
and the instructor shall dismiss the matter without further
action against the student, who shall be permitted either
to complete the course without prejudice or to withdraw from
it. The student shall notify the SCC of his or her decision,
and the SCC shall notify the Registrar of the student’s
decision. If the student withdraws from the course, it shall
not be listed on his or her transcript.
- The Appeals Phase: (Section I describes the appeal
of the judgment of the hearing board, and Section II describes
appeals of the academic action, administrative penalty,
or both.)
- Appeal of the Judgment of the Hearing Board:
If the hearing board sustains the charge of academic dishonesty,
an undergraduate student may appeal the judgment by writing
to the Council of Provosts. Appeals must be made within
five (5) business days of formal notification of the final
disposition of the case. The Council of Provosts will
consider the appeal within ten (10) business days from
the date of appeal.
A graduate student or IA may submit an appeal to the dean
of Graduate Studies.
The basis for appeal of the hearing board’s judgment
shall be: (i) that the standards of procedural fairness
were violated, e.g. that the student did not have sufficient
opportunity to present his or her side of the case; or
(ii) that there exists newly discovered important evidence
that has substantial bearing on the findings of the hearing
board. If the appeal is sustained, the case shall be referred
back to the hearing board for a new hearing. Except for
such appeals, the judgment of the hearing board shall
be final.
- Appeal of the Academic Action, Administrative
Penalty, or both:
Within five (5) business days of receipt of the SCC’s
notification, the student may appeal the instructor’s
grade assignment, or the administrative officer’s
administrative penalty, or both, by submitting a written
request as provided below:
Request for Modification of Academic Action:
A request for review of the grade assignment may be directed
to the CEP Subcommittee on Grade Appeals. If the case
has been heard by the hearing board, the CEP Subcommittee
on Grade Appeals shall receive the report of the hearing
board and accept its findings as to the facts of the case.
Request for Reduction of Administrative Penalty:
An appeal of the appropriate authority’s administrative
penalty under the provisions of paragraphs A or C shall
be directed by an undergraduate student to Council of
Provosts. The Council of Provosts will evaluate the student’s
appeal and make a final decision within ten (10) business
days of receiving the appeal. An appeal by a graduate
student shall be directed to the dean of Graduate Studies.
Policies for Student Records and Timeline Extensions
Once an instructor has decided to proceed with a charge of
academic dishonesty, he or she will refrain from assigning
a course grade for the student until the charge has been resolved.
If the course concludes before the charge is resolved, the
instructor will assign an “IP” on the course grade
sheet for the student’s grade and will indicate in the
memorandum column that this IP is for a “Pending Charge
of Academic Dishonesty.” Academic Records will note
in attached text to the course (i.e., not on the student’s
transcript) that the hold is for a “Pending Charge of
Academic Dishonesty.” The student’s transcript
will show an “IP” for the course until the charge
is resolved. While a hold is in effect, the student shall
not drop the course. The faculty hold shall not be removed
by the Registrar until notification from the SCC, who shall
release the hold once the charge is resolved and a grade has
been assigned by the instructor. If a passing grade is assigned
and a conflict arises with a duplicate, cross-listed, or equivalent
course taken after the charge has been recorded, the SCC will
direct the Registrar to drop the student from the duplicate
course or remove the grade for the duplicate course from the
student’s record.
If the student accepts the charge of academic dishonesty or
is found guilty by the hearing board, the grade assigned by
the instructor will be counted in the student’s GPA
even if the course is retaken. Academic Records will permanently
note in text attached to the course (i.e., not on the student’s
transcript) that the grade was given as a result of “Academic
Dishonesty.”
If the student withdraws from UCSD before the final disposition
of the case, the following policy shall govern. If the student
is found to have committed an act of academic dishonesty,
and the instructor assigns him or her a final grade in the
course, this grade shall be permanently entered on the transcript.
If the administrative penalty is dismissal, the transcript
shall bear a notation that readmission is contingent upon
the approval from the chancellor. Any administrative penalty
less severe than dismissal shall be imposed when the student
returns to the university.
If a case of suspected academic dishonesty is also the subject
of an administrative inquiry under the Policy on Integrity
of Research, then the senior vice chancellor for Academic
Affairs, in consultation with the hearing board, may make
such modifications in procedure as are necessary to coordinate
the two inquiries.
If the final decision in the case results in dismissal of
the student, a record of the case and its outcome shall be
established in the office of either the vice chancellor for
Student Affairs or the dean of Graduate Studies, depending
on the registration status of the student. If the administrative
penalty is suspension or dismissal, the fact that the student
was suspended or dismissed for academic dishonesty must be
posted on the academic transcript for the duration of the
penalty.
The director of SPJA may extend any timelines in this policy
when practical exigencies so dictate. If a delay is imposed,
the affected individuals will be notified.
Reporting, Record Keeping, and Review of this Policy
The SCC shall report annually to the Academic Senate Committee
on Educational Policy, the Council of Provosts, and the vice
chancellor for Student Affairs on the number and character
of misconduct, the pattern of decision-making (contested or
uncontested), the severity of sanctions, both administrative
and academic, and other relevant matters as decided by the
Committee on Educational Policy.
Special Programs
Education Abroad Program and the Opportunities Abroad Program
Please refer to the Courses, Curricula, and Programs
of Instruction section of this catalog, where the Education
Abroad Program and the Opportunities Abroad Program are described
in full.
Intercampus Transfer (ICT)
An undergraduate in good academic standing who is now, or
was previously, registered in a regular session at any campus
of the University of California and has not since registered
at any other institution may apply for admission as a transfer
in the same status to another campus of the university.
How to Apply
Intercampus transfers must complete the University of California
Undergraduate Application form. These forms are available
in the Office of the Admissions. You may apply to one or to
as many as eight UC campuses of the university using one application
form. Send your completed application to:
University of California
Admissions Application Processing Service
P.O. Box 23460
Oakland, CA 94623-0460
Mail only your application form, fees, and essay to the
processing service address above. Send your transcripts, test
scores, and all other correspondence relating to your application
directly to the Admissions Office at the university campus(es)
to which you apply. The processing service will not forward
them.
You may apply online using Pathways: www.ucop.edu/pathways.
Application Fees
The basic application fee of $40 entitles you to apply to
one university campus. If you apply to more than one campus,
you must pay an additional $40 for each campus you select.
These fees are not refundable.
When to Apply
Priority dates for filing applications for intercampus transfer
are identical to the application filing dates for new students:
fall, November 130; winter, July 131; and spring,
October 131. UC Berkeley fall semester, November 130.
A campus will accept applications after the priority period
only if it still has openings. If you apply after the priority
filing period to a campus that is no longer accepting applications,
the Admissions Application Processing Service will notify
you by mail that your application will not be forwarded to
that campus. In this case, you may receive a full or partial
refund of the application fee.
Please note: UCSD does not accept applications for winter
and spring quarters. Consult the application for undergraduate
admission for information regarding other campuses.
Intercampus Visitor (ICV)
Qualified undergraduates may take advantage of educational
opportunities on other campuses of the University of California
as an Intercampus Visitor (ICV). This program is designed
to enable qualified students to take courses not available
on their home campus, to participate in special programs,
or to study with distinguished faculty members on other campuses
of the university. Students who meet the following requirements
should complete an application available in the Office of
the Registrar.
- An undergraduate student must have completed at least
one year in residence on the home campus and have maintained
a grade-point average of at least 2.0 (or equivalent) to
apply as an intercampus visitor.
- Approval of the appropriate provost office is required.
- Some UC campuses have additional requirements. See the
application for requirements and deadlines.
If students meet the above conditions, they should complete
the ICV application form and return it to the Office of the
Registrar on the home campus, on or before the appropriate
deadlines. The ICV application is subject to approval of both
the home and host campuses.
A nonrefundable fee of $40 is charged for each ICV application.
Simultaneous Enrollment of UCSD Students at other UC Campuses
UCSD students may enroll in classes at another UC campus
for the same term providing the student:
- Has completed one quarter as a matriculated student at
UCSD
- Is enrolled and paid for a minimum of twelve units for
the current term at UCSD and maintains this status
- Is in good standing
- Has the appropriate academic preparation as determined
by the host campus.
Financial aid is available only through UCSD. Students eligible
for veterans, rehabilitation, social security, and other federal,
state, or county benefits must secure eligibility certification
through the UCSD financial aid office. Units taken at both
campuses may be combined to establish full-time enrollment
for financial aid.
ROTC
UCSD does not have an ROTC program. Students may, however,
with the permission of their college, enroll in ROTC courses
at another institution in conjunction with completing their
degree programs at UCSD.
ROTC courses are conducted on the campuses of the University
of San Diego and San Diego State University (College of Extended
Studies) for the Navy ROTC, and at San Diego State University
for Army and Air Force ROTC. Further information on these
programs may be obtained from the ROTC adviser at the Aerospace
Studies Department, (619) 594-5545, and the Military Science
Department, (619) 594-4943, at San Diego State University,
or the Department of Naval Science, (619) 260-4811, at the
University of San Diego.
Absence/Readmission to the University
Undergraduate students absent for no more than one quarter
are considered to be continuing students and should contact
the Office of the Registrar for registration information.
Students in good academic standing who are absent for two
or more consecutive quarters must file an application
for readmission no later than four weeks prior to the beginning
of the quarter at the Office of the Registrar, 301 University
Center. A nonrefundable fee of $40 is charged.
Students in good academic standing who were absent for three
quarters or more, must consult with a college academic adviser
before enrollment to ensure adherence to graduation requirements.
Students who were on probation or subject to dismissal the
last quarter of attendance at UCSD may be required to consult
with an academic adviser prior to approval of the readmit
application and establish a contract before enrollment.
Students who were dismissed from UCSD, but have subsequently
met the conditions stipulated in their original dismissal
letter, must consult with an academic adviser and establish
a quarterly contract before readmission and enrollment.
Students who attended another institution since leaving
UCSD must submit official transcripts for all academic work
completed. This work must be of passing or higher quality.
In the case of major departments with approved screening
criteria, students may be readmitted as pre-majors.
Withdrawal from the University
Enrolled or registered (paid fees) students who wish to
withdraw either prior to or during the quarter are required
to complete the Undergraduate Application for Withdrawal.
The form should be filed with the students college academic
advising or deans office. These forms serve two purposes:
1) a means to provide a refund of fees, if appropriate (see
below); 2) automatic withdrawal from classes (see also The
W Grade). Students considering withdrawing are urged
to consult with their respective college. The colleges recognize
that there are many reasons for students withdrawing from
the university.
Refund Policy
New Undergraduate Students
Prior to the first day of instruction, the registration
fee is refunded minus the $100 statement of intention to register
fee.
Refund Schedule
The following schedule of refunds is effective beginning
with the first day of instruction and refers to calendar days
(including weekends):
01
days
|
|
27
days
|
|
818
days
|
|
1935
days
|
|
36
days
and over |
|
100
percent |
|
90
percent |
|
50
percent |
|
25
percent |
|
0
percent |
|
(Subject
to Change) |
The effective date of withdrawal used in determining the
percentage of fees to be refunded is the date indicated on
the withdrawal form by the college academic advising or deans
office.
Return of Title IV Federal Student Aid
Financial aid recipients may be required to return some
or all of their aid at the time of withdrawal. This requirement
applies only to undergraduate students who withdraw prior
to completing 60 percent of the quarter. Questions about financial
aid repayment should be directed to the Financial Aid Office.
Auditing
Interested individuals, including registered students, are
permitted to audit courses only with the explicit and continuing
consent of, and under such rules as may be established by,
the faculty member in charge of the course. The instructor
is not obligated to devote time to the work of individuals
not officially enrolled in the course. All persons auditing
are required to abide by University policies and campus regulations. |